Midterm Microsoft Access 2016 Flashcards

To view or modify every part of a table's structure you would go to what view?
Datasheet
Layout
Design
Form

What two tabs are unique to Access?
Mailings and Database Tools
Developer and Data
External Data and Database Tools
External Data and Mailings

Which of the following is not one of the three methods for creating a database?
Create a blank cloud database
Create a blank desktop database
Create a database from a template
Create a custom web app

Backstage view gives you access to which command?
Relationships
Form Design
Clipboard
Save As

What is SharePoint?
An Access alternative
A host server
An application that lets others in your office share your computer's database
A PowerPoint alternative

When does Access save a record?
When you press the Save icon
When you move to a different field
When you close the form or table
When you move to a different record

What two tabs are unique to Access?
Mailings and Database Tools
Developer and Data
External Data and Database Tools
External Data and Mailings

A customer's cell phone would be an example of a ________.
primary key
field
table
record

What are the two ways you can view a table?
Design and Datasheet views
Datasheet and Form views
Design and Layout views
Datasheet and Layout views

When you click the Enable Content warning, the database is now ________.
trusted for any computer
trusted on this computer
trusted for this session
unlocked

Which method of creating a database demands the least amount of expertise in Access?
Importing unstructured content from an Excel spreadsheet
Creating a custom web app
Using a template
Creating a blank desktop database

Most users enter information into a database through the use of a ________.
query
form
macro
table in datasheet view

Which of the following is not a valid comparison operator?
=
<=
<>
=>

When you close a table after using a selection filter and then reopen it, what happens to the filter?
The filter is not saved.
The filter is removed, but Toggle Filter will bring it back.
The filter is still operating.
The filter is removed permanently.

If you want fewer records to display, you should use which operator in your filter?
AND
NOR
NOT
OR

What produces a subset of your data?
Field
Table
Macro
Query

In order to program a custom application module, you have the option to build with code using which programming language? (This is not to be confused with the language used for coding queries)
VBA (Visual Basic for Applications)
VBL (Visual Basic Language)
SQL (Structured Query language)
HTML (HyperText Markup Language)

If you sorted a table which had 53 records by two fields, one ascending and the other descending, how many records would display?
53
It depends on how many of the fields contain exactly the same information.
It depends on how many of the fields are blank.
106

Which of the following is not a valid criteria in a filter?
<>125
="Fred"
Is Null
=>14

In datasheet view, what do the rows indicate?
Fields
Records
Information
Tables

What is the most important thing you need if you are going to create a Web app?
A host server
Access Professional
The latest version of your favorite Web browser
The latest version of Internet Explorer or Microsoft Edge

The ACCDE format allows users to ________.
view data, but make no changes to the structure or to enter data
run the Access database without Access installed
enter data, but not add, modify, or delete objects
do anything to the structure and data because it is just a format for compressing data

How would you sort or filter records in a field that begins with both numbers and letters so that the records which begin with numbers appear before the records that begin with letters?
Sort descending
Selection filter
Sort ascending
Filter by form

In Datasheet view, what does a pencil symbol to the left of a record indicate?
Data in that record has a data integrity violation and needs to be changed.
Data in that record is about to be deleted.
A record has recently been modified and saved.
Data in that record has not been saved yet.

What interface element shows you the various objects in your database?
The Home menu
The Navigation pane
The Database Tools menu
The Database Properties pane

Which of the following is not one of the three methods for creating a database?
Create a blank cloud database
Create a blank desktop database
Create a database from a template
Create a custom web app

What database object organizes your data by rows and columns?
Macro
Report
Table
Form

Which of the following is not a property of a number data type?
Validation
Required
Caption
Allow zero length

What does opening a database in exclusive mode assure?
That you are the only person with that database open
There is no such thing as exclusive mode
That a password has been set previously
That no changes can be made to the structure of the database

To move a field you ________.
right-click the column heading and select Move Column
right-click the column heading, then drag the field to where you want it
left-click the column heading, then drag the field to where you want it
do nothing. You can't move a field

How many records do most forms display?
0 (Forms don't display records)
1
2
All the records at the same time

You only need to save an object when ________.
you want to avoid renaming the object
you make changes to its structure
you add or delete fields
you make changes to its data

What type of filter displays records based on a criterion you choose?
Selection filter
Toggle filter
Exact Match filter
Filter by Report

To create a database from a template you would use which view?
Backstage
Create database
Design
Layout

To assign a field size of 12 to a field you would ________.
type 12 in the Description area of that field
enter 12 in the Field Size property of that field
pick Short Text from the Data Type list
pick Long Text from the Data Type list

When you split a database (separating the stored data into what's called the 'backend', from the user interface in the 'frontend'), what object type is put in the back end?
Reports
Forms
Tables
Macros and Modules

The ACCDE format allows users to ________.
view data, but make no changes to the structure or to enter data
run the Access database without Access installed
enter data, but not add, modify, or delete objects
do anything to the structure and data because it is just a format for compressing data

What can you not import from one Access database into another Access database?
Sheets
Reports
Tables
Forms

Which field property helps a user know why an entry error was generated?
Expression
Validation Text
Error Code
Validation Rule

What is not one of the six guidelines for creating fields?
Determine the primary keys
Think of what needs you might have in the future
Link the tables on related fields
Store data in as large of number of parts as possible

When does the validation rule check the entered data?
When the table of form is closed
As soon as it is typed into the field
When the table or form is saved
When the user exits the field

Enforcing referential integrity assures that ________.
you cannot enter a value in the foreign key if there is no corresponding value in the primary key
you cannot enter invalid or incorrect information
you cannot leave that field empty
you cannot enter the same value in the foreign key of the same table

How many characters can be stored in a field with a Long Text data type?
1,000
Unlimited
12,256
64,000

What field property would you use to automatically enter "PA" in a state field?
Caption
Format
Default Value
Start Value

What field property would you use to ensure all PhoneNumber values are stored with consistent appearance?
Format
Input Mask
Default Value
Caption

If you wanted to add January 16, 1957 as text criteria, how would you enter it?

*remember that a date criteria makes use of # as the surrounding character(bookends) for the criteria value, while plain text gets surrounded with (using bookends of) quotation marks

"January 16, 1957"
=January 16, 1957
#January 16, 1957#
January 16, 1957

What is not true about field names?
They can be up to 64 characters in length.
They can begin with a space.
They should describe the data they will store.
They can contain numbers.

When you run a query, it displays in what view?
Print Preview
Layout
Datasheet
Design

When you purchase from a store several times this would be an example of what kind of table relationship?
Many-to-many (many items purchased - many times)
One-to-one (one customer - one store)
One-to-many (one customer - many purchases)
Many-to-one (many purchases - one customer)

What field property would allow the user to enter "" into a field with a Short Text data type?
Allow Zero Length
Allow Null Length
Indexed
Required

When you import data, where can you not store it?
New form
Linked table
Existing table
New table

Which of the following is not a way to create a multitable query?
Modifying an existing query
Just adding tables in the Relationship window
Creating a query from scratch
Using the Query Wizard

If you add a table with 10 records to a query and add an unrelated table with 4 records to the same query, since this performs a positive match for each of the 10 records multiplied by the number of records in the unrelated table, how many records will display when you run the query?
4
10
40
0 (since the tables are not related)

The query wizard is best used to create what kind of query?
Simple queries
Zero table queries
Advanced queries
Multifaced queries

What is the suggested data type for a street address?
Short Text
OLE Object
Long Text
Number

Which option would this wildcard, "H[!oe]" not display?
His
Humming
House
Hat

What is not critical when you are first designing a database?
What tables you will need
What the field names will be
What fields you will need
What type of data will be stored in each field

What is not true about the hyperlink data type?
It can store the path to a file
It can store the URL for a web page
It can store the path to a folder
It lists the hyperlink, but you must press the Ctrl key while you click the hyperlink for it to work

What view offers the most flexibility in setting the properties of a field?
SQL view
Design View
Datasheet view
Page Layout view

How many characters can be stored in a field with a Short Text data type?
1256
100
500
255

What field property increases the speed at which searches can be performed?
Result Type
Indexed
Required
Allow Zero Length

If you wanted the user to pick from a particular list generated by looking into your existing data, what would you pick from the data type drop down list for that field?
Short Text
Long Text
Lookup Wizard
List

Which logical operator would return the fewest records?
NOR
AND
NOT
OR

Which of the following comparison operators is not valid?
<>
<
=>
>=

Which of the following would make a consistently reliable primary key?
Number data type
Customer number
AutoNumber data type
Birthday

"lastName" is an example of ________.

camelCase (camel case)
a naming convention that is not recommended because of possible compatibility issues
a typing error
PascalCase (pascal case)

What field property forces data to follow certain rules of data entry?
Format
Validation Text (the error message)
Required
Validation Rule (the logical test)

The first step to resizing a column in datasheet view is to move the pointer until it looks like a ________.
four-headed arrow and then click
thick black line and then click
two-headed arrow and then click
thick green line and then click

Checking the Cascade Delete Related Records checkbox assures that ________.
you cannot delete a primary key record if it has related records
you cannot delete related records if they have more than one foreign key records
all records will be deleted in related tables if you delete the primary key in the primary table
all primary keys will be deleted if you delete related records

What field property makes up for the limitation of the field naming rules or common practices?
Caption
Validation Rule
Input Mask
Format

What table property always necessitates an entry?

(hint: different than allowing zero length)

AutoNumber
Date/Time
Number
Requirements

To limit the number of records displayed when a query is run you add ________.
less fields
sorting
criteria
less tables

Which wildcard character matches a single character in the same position as the wildcard?
[]
?
*
[!]

What can the phrase "Please Excuse My Dear Aunt Sally" help you remember?
Order of operations
Naming convention for cell ranges
The various printing options available in Excel
How to do date calculations

What error will you get if there is something wrong with the formula in a calculated field?
#NAME!
non-valid expression
Invalid syntax
#FORMULA!

What punctuation do you use to separate the arguments in a function?
.
,
:
;

According to the order of operations, what is not calculated after exponentiation?
Division
Multiplication
Parenthesis
Addition

Which element will you never find in a calculated field?
Function
Macro
Constant
Arithmetic operator

When you want to add a condition to a Totals query, which option do you select from the Totals row list?
Condition
Group
Where
When

What type of query will allow you to see statistics by category?
Update query
Delete query
Totals query
Statisticized query

What result would be generated by the formula =10*2-3*2?
-2
14
34
-20

For a 15-year loan paid monthly, which of the following would not be correct for the num_periods argument in the Pmt function?
180
15
12*15
15*12

Where does the Total row of an aggregate function display its results?
First row in Datasheet view
Only row in Datasheet view
Last row in Datasheet view
It does not display in Datasheet view.

As what does Access refer to aggregate functions?
Totals
Sums
Whole Column functions
Complex functions

When you run a query, what is the default view?
Design
Datasheet
Form
Layout

Which of these is an advantage of using the Expression Builder(rather than zoom, or the criteria field for entry of query criteria)?
It will guarantee that you do not mis-type field names.
Queries built this way run faster
Zoom limits the statements to simple comparison
There is no advantage to using Builder, zoom is superior in every way

Which of the following is not an argument used in the Pmt function?
Type
Future_value
Total_due
Rate

What are predefined computations that perform complex calculations?
Formulated
predefined Functions
Expression fusion
Arguments

Which of the following is not an arithmetic operator? (hint: another type of operator is a comparison operator)
+
-
>
*

What symbol does Access use to express exponentiation?
^
()
<>
*

What symbols does Access use to indicate a field name?
[]
""
{}
()

What value will Access calculate from the following formula: =1+(2-3)+5/6-6^2?
-35.2
16
-.17
26.69

What is not an example of a function?
=PV
=15*21
=PMT
=RATE

What can help you build more complex expressions in calculated fields?
Expressive Creator
Property sheet
Expression Builder
Design view

What button do you click to see the results of a query?
Query
View
Go
Run

What is a type of field that displays the result of an expression rather than the data stored in a field?
AutoNumber
Lookup
Hyperlink
Calculated

In the formula, =1+(2-3)+5/6-6^2, what will Access evaluate first?
1+
(2-3)
6^2
5/6

In the formula, =1+(2-3)+5/6-6^2, what will Access evaluate second?
6^2
(2-3)
1+
5/6

When you are prompted to enter a value when you run a query which includes a calculated field, you probably ________.
forgot to name the new, calculated field
used the wrong arithmetic operator in your formula
typed a field name incorrectly
entered too many arguments in the formula

What allows you to summarize data by the values of a field?
Adding a sumarian field
Adding an update field
Adding the proper calculated field
Adding grouping to a query

What is not a necessary piece of data needed for the Pmt function?
Interest rate
Amount of the loan
Amount already paid on the loan
Number of periods required to pay off the loan

When creating a calculated field in a query, what common error will not give you a direct indication that there is a problem?
Misspelling the name of a field within the calculated field
Forgetting the order of operations
Misspelling the field name
Forgetting the colon

What is a popular label producing company?
Okidata
Easy Labels
Avery
MakeIt Labels

What is not an option in the Layout Options for Grouped Data in the Report Wizard?
Multi-level
Block
Outline
Stepped

Which of the following cannot be included on a form?
Drop-down list
Subliminal report
Button
Check box

Each of the following are compelling reasons for data entry by using a form, except one which is not true:
Less likely to edit the wrong record.
Data you enter in a form must then be transferred to the table.
Forms can created to resemble paper forms.
You can show data from more than one table at a time.

Which of the following is not a report view?
Report view
SQL view
Design view
Layout view

Which of the following is not a primary consideration when designing a report?
How many pages of results the report generates
What information will be needed in the report
The purpose of the report
Expectations of the intended user of the report

What is the portability advantage of saving a report as a PDF file?
It compresses more tightly.
It opens more quickly for other Microsoft Office users.
It is always a smaller file size.
More people can open the file, for example users of a device, or other operating system

How many other forms does the More Forms list (found under the Create Tab) provide?
2
3
4
5

What is not a group on the Report Layout Tools Format tab?
Font
Number
Background
Fields

What can you not easily do using a form?
Move data
Delete data
Enter data
Edit data

What type of form control is normally used to display data?
Text box
Button
Data check
Label

Which of the following is not a form view?
Form view
SQL view
Design view
Layout view

Pressing the Ctrl key plus what other key enables you to select all the controls on a form?
Y
A
C
X

What is not a valid reason to edit a form's layout?
Unused fields need to be deleted.
New fields need to be added.
The user's needs have changed.
Extra fields need to be added (just in case they will be needed later).

What is not found on the Data Group on Print Preview tab?
Text File
Excel
Portrait
Email

What is not true about a report?
It is capable of displaying only one record at a time.
It can be sorted independently of its data source.
It can be previewed before it is printed.
Its record sources include one or more tables, or a query.

Normally when you Print Preview a report it will generate a report with how many pages?
Only the first two pages
Only the first page
All the pages are shown in print preview
All the pages only if they will all fit on the screen at one time

Which form tools creates a box asking for user input?
Navigation
Modal Dialog
Datasheet
Form Wizard

What does PDF in Adobe's portable document format stand for?
Public Document Format
Portable Document File
Portable Document Format
Public Document File

Which tab is not available for modifying a report, when working in Design View?
Design
Arrange
Format
Grouped

Which of the following is not true of a form?
It can contain background images.
It can ONLY display ONE record at a time.
It is the most common method of entering data.
It can be sorted independently of its data source.

Which of the following is not recommended as a professional way of styling a form?
Separate the primary key from the rest of the form
Right-align the labels
Use several fonts to indicate different types of data
Left-align the text boxes

What is not a common format for a number control?
Currency
Percent
Accounted format
Comma

When running a report, which sort order takes precedence?
Underlying table
Underlying query
Report
Underlying form

What can you not do with an Access report?
View report on screen
Print report
Save report as a Word document
Edit data

When modifying a report, on which tab would you find the commands for changing what fields appear on the report?
Design
Arrange
Format
Group

When modifying a report, on which tab would you find the commands for changing the margins of the report?
Design
Arrange
Format
Group

Which view of a form is used for data entry?
Form view
SQL view
Design view
Layout view

What is not found on the Report Layout Tools Arrange tab?
Insert Left
Insert Existing Field
Move Up
Insert Right

Which form view enables you to make changes to how the form looks at the same time that you are looking at actual data?
Layout view
Form view
Design view
SQL view

Which form (which will include the existing fields from the data source) can be created with just one click?
Tabulary layout
Formed Wizard
Stacked layout
Blank Form

What does PDF in Adobe's portable document format stand for?
Public Document Format
Portable Document File
Portable Document Format
Public Document File

Which form view enables you to make changes to how the form looks at the same time that you are looking at actual data?
Layout view
Form view
Design view
SQL view

Which of the following is not true of a form?
It can contain background images.
It can ONLY display ONE record at a time.
It is the most common method of entering data.
It can be sorted independently of its data source.