Proj Mgmt - Test 4 Flashcards

A project monitoring system involves all of the following except:
- Determining what date to correct
- Determining how, when, and who will collect data
- Adjusting the data
- Analysis of the data
- Reporting current progress

Adequate project controls have the advantage of:
- Holding people accountable
- Prevents small problems from getting large
- Keeping focus
- Both A & B
- A, B, & C

A typical project progress report would contain all of the following sections except:
- Progress since last report
- Problems and issues since last report
- Current status of project
- Corrective action planned
- All of these are typical sections

The first step in the project control process of the measurement and evaluation of project performance is to:
- Set a baseline plan
- Determine the project objectives
- Determine the project deliverables
- Analyze the project budget
- Review spending with team members

The second step in the project control process of the measurement and evaluation of project performance is to:
- Review the baseline plan with top management
- Analyze inputs to control system
- Compare plan against actual
- Measure progress and performance
- Review spending with team measurement

The third step in the project control process of the measurement and evaluation of project performance is to:
- Review the baseline plan with top management
- Analyze inputs to the control system
- Compare the plan against actual performance
- Measure both progress and performance
- Review spending with team members

The last step in the project control process of the measurement and evaluation of project performance is to:
- Take appropriate action
- Prepare a report to top management
- Follow up on corrective action
- Measure progress and performance
- Review spending with team members

In monitoring project time (schedule) performance actual performance should be compared to:
- Budgets for the current year
- Top management's targets
- Project network schedule derived from the WBS/OBS
- Progress on similar past projects
- Previous status reports

A typical tool used to communicate project status is a:
- Project network diagram
- Gantt Chart
- A PERT chart
- A & B
- A, B, & C

A tool used to monitor past project schedule performance, current performance, and to estimate future schedule trends is a simple line chart known as a:
- Project schedule control chart
- Gantt chart
- PERT chart
- Network diagram
- Milestone chart

An Earned Value System used to monitor project progress includes comparison of:
- Actual costs versus budget
- Schedule progress versus plan
- Quality progress versus plan
- A & B
- A, B, & C

The earned value of a project is the:
- Project cost to date adjusted for project scope changes
- Total project cost to date
- Cost incurred minus the planned cost
- Percent of the original budget that has been earned by actual work
- None of these are correct

The cost variance for a project is calculated by:
- EV - AC
- AC - SV
- PV - EV
- CU - EV
- EU - PV

The schedule variance for a project is calculated by:
- EV - AC
- AC - SV
- PV - EV
- CU - EV
- EV - PV

Baseline project budgets are derived from:
- The organization's overall budget
- Time-phasing the work packages
- Top management directions
- A & C
- A, B, & C

Of the following costs, which are not included in baseline?
- Materials
- Equipment
- Labor
- A & C, not B
- All of these

The method most frequently used in measuring project progress is the:
- 0/100 percent rule
- 75/25 percent rule
- 50/50 percent rule
- Percent complete rule

Generally the method for measuring accomplishments centers on comparing
- Earned value with the expected schedule value
- Earned value with the actual costs
- Actual costs with budgeted costs
- Both A & B
- A, B, & C

Which of the following are required to assess the current status of a project using the earned-value cost/schedule system?
- BAC, EAC, & ETC
- VAC, EAC, and & BAC
- CV, SU, & BAC
- PV, EV, & AC
- TCPI, EV, & PC

Which of the following methods of variance analysis is the best indicator of how far off the budget a project will be at completion?
- BAC
- EAC
- ETC
- VAC
- TCPI

Which of the following methods will measure the cost efficiency of the work accomplished to date?
- SV/CV
- EV/PV
- EV/AC
- AC/SV
- AC/CV

Which of the following methods will measure the scheduling efficiency of the work accomplished to date?
- SV/CV
- EV/PV
- EV/AC
- AC/SV
- AC/CV

An index value less than one indicates that the project is:
- Under cost or behind schedule
- Over cost or ahead of schedule
- Under cost of ahead of schedule
- Over cost or behind schedule
- On cost or on schedule

Scope creep affects:
- The organization
- The project team
- The project suppliers
- A & B
- A, B, & C

Small refinements that eventually build to be major changes are known as:
- Project erosion
- Scope creep
- Specification adjustments
- Specification refinements
- Continuous improvements

The percent complete index that looks at percent complete in terms of budgeted amounts is calculated by which of the following?
- EV/BAC
- (EV-PV)/BAC
- AC/EAC
- (EV-AC)/BAC
- (EV-PV)/EAC

The percent complete index that looks at percent complete in terms of actual amounts is calculated by which of the following?
- EV/BAC
- (EV-PV)/BAC
- AC/EAC
- (EV-AC)/BAC
- (EV-PV)/EAC

Which of the following will calculate the estimated cost to complete the project?
- (VAC-EV)/(PV/AC)
- (BAC-EV)/(EV/AC)
- (PV/AC)/(VAC-EV)
- (EV/AC)/(BAC-EV)
- (BAC-EV)/(BAC-AC)

Which of the following will calculate the To Complete Performance Index?
- (VAC-EV)/(PV/AC)
- (BAC-EV)/(EV/AC)
- (PV/AC)/(VAC-EV)
- (EV/AC)/(BAC-EV)
- (BAC-EV)/(BAC-AC)

Which of the following are not true regarding scope creep?
- It is common late in projects
- It is frequently unnoticed until time delays or cost overruns are observed
- It wears down team motivation and cohesiveness
- Project suppliers resent frequent changes
- All of these are true

The most common circumstance for project closure is simply a _____ project.
- Completed
- Overdue
- Overbudget
- Under achieving
- All the above are correct

What is not a wrap-up closure activity?
- Facilities
- Vendors
- Customer
- Profit report
- Report

_____ of lessons learned are designed to improve performance on current and future project.
- Retrospectives
- Corrective action plans
- Introspective
- Culmination
- Evolution

The content of the final report typically includes the following topics:
- Lessons learned
- Review and analysis
- Recommendations
- Executive summary
- All the above are correct

When the project may be completed early with some parts of the project eliminated this is considered to be _____ closure.
- Normal
- Premature
- Perpetual
- Changed priority
- Failed project

This type of closure occurs when the project may never seem to end. This is considered to be _____ closure.
- Normal
- Premature
- Perpetual
- Changed priority
- Failed project

Many project will fail because of circumstances beyond the control of the project team is called:
- Normal
- Premature
- Perpetual
- Failed Project
- Changed Priority

When a project may start with a high priority but see its rank erode or crash during its project life cycle as conditions change this is an example of:
- Normal
- Premature
- Perpetual
- Failed Project
- Changed Priority

Implementing closedown includes the following major activities except:
- Getting delivery acceptance from the customer
- Shutting down resources and releasing to new users
- Closing accounts and seeing all bills are paid
- E-mail the project team that the project is complete
- Creating a final report

Which is not part of the team portion of the Wrap-up closure checklist?
- Has a schedule for reducing project staff been developed and accepted?
- Has staff been offered outplacement services and career counseling activities?
- Have performance reviews for team members been conducted?
- Has staff been released or notified of new assignments?
- All are included

Under which heading of the Wrap-up closure checklist should the question "Has an in-depth project review and evaluation interview with the customer been conducted?" be answered.
- Team
- Vendors/contractors
- Customer/Users
- Equipment and facilities
- Profit and loss statement

Under which heading of the Wrap-up closure checklist should the question "Have project accounts been finalized and all billing closed?" been answered.
- Team
- Vendors/contractors
- Customer/Users
- Equipment and facilities
- Profit and loss statement

Releasing the project team typically occurs _____ during the closure phase.
- Gradually
- Rarely
- Without bombast
- Rapidly
- All at once

In the Snapshot from Practice, New Balls Goes Flat in NBA, is an example of a project gone wrong when the _____ is/are not consulted.
- Manufacture
- Equipment and facilities managers
- End-users
- Project manager
- The Fans

Closing out _____ is often messy and filled with untied ends.
- Project review meetings
- Reports
- Invoices
- Teams
- Contracts

Information on the project type, size, number of staff, and technology level would be included in which section of the audit report?
- Analysis
- Recommendations
- Classification of project
- Lessons learned
- Strategic objectives

Project mission and objectives, procedures and systems used, and organization resources used typically appear in the _____ section of the final project report.
- Analysis
- Recommendations
- Classification of project
- Lessons learned
- Strategic objectives

Items technical in nature and focus on solutions to problems that surfaced would typically appear in the _____ section of the final project report.
- Analysis
- Recommendations
- Classification of project
- Lessons learned
- Strategic objectives

The section of the final project report that new project teams are likely to find most useful is the:
- Analysis
- Recommendations
- Classification of project
- Lessons learned
- Strategic objectives

Corrective actions that should take place (such as shifting to more resilient building material) would typically appear in the _____ section of the final project report.
- Analysis
- Recommendations
- Classification of project
- Lessons learned
- Strategic objectives

In the Snapshot from Practice, the results of analyzing the Katrina hurricane resulted in a new evaluation plan from:
- The state legislature
- The governor of Louisiana
- The city of New Orleans
- The Red Cross
- The national guard

The most common circumstance for project closure is:
- Premature completion with some features eliminated
- Project completion meeting costs, schedule, and quality
- Project completion after modification of costs, schedule, or quality
- Project termination due to technical difficulties
- Perpetual projects that seem to go on and on before completion

Project closures can fall into all of the following categories except:
- Premature
- Perpetual
- Failed
- Changed priority
- All of these are categories for project closure

In the Research Highlight, Chaos: Software Projects, the criterion which was deemed the most important for project success was:
- Realistic expectations
- Hard-working, focused staff
- User involvement
- Proper planning
- Clear vision and objectives

_____ begins with a review of the strategic intent of the project, selection criteria, project charter, project objectives, project scope, and acceptance criteria.
- Process Review
- Project Overview
- Analysis
- Recommendations
- Directing

The typical mechanism for evaluation of teams is normally:
- A survey completed by the team members
- A personal interview of each team member
- An analysis by an outside consultant
- A survey completed by members of top management
- A survey completed by the internal or external customers

More and more companies are discarding the traditional superior-subordinate performance feedback process and replacing it with:
- Critical incidences review
- Management by objectives
- The 360-degree feedback
- Both B & C
- A, B, and C

The project closure process includes all of the following except:
- Shutting down resources and releasing to new uses
- Reassigning project team members
- Conduct an audit
- Getting delivery acceptance from the customer
- Closing accounts and seeing all bills are paid

In organizations where projects are managed within a _____, the team member's area manager, not the project manager, is responsible for assessing performance.
- Functional organization
- Matrix organization
- Flat organization
- Both A & C
- A, B, & C

Performance evaluations o project teams should:
- Provide the basis for individual development
- Provide the basis for participation on future projects
- Provide the basis for salary increases
- Both A & C
- A, B, & C

The term that is used to reflect how organizations oversee their project management systems is:
- Project administration
- Fiduciary responsibility
- Management
- Oversight
- Project regulation

Which of the following is not one of the techniques to insure that projects meet the needs of the organization?
- Standards
- Procedures
- Accountability
- Controls
- All of these are correct

Which of the following percentages is the authors' estimate of project-driven organizations that have been implementing some form of oversight for several years?
- 95%
- 90%
- 85%
- 80%
- 75%

Typical activities of project oversight cover which of the following dimensions?
- Organization
- Project
- Customer
- Both A & B
- All the above are correct

Organizational options to cover every aspect of managing projects in the organization are currently achieved by all of the following except:
- Executive committee
- Oversight group
- Project office
- Both B & C are correct
- All the above are correct

The importance of the increase in project oversight by today's project manager includes all of the following except:
- Increase in expected profits from projects
- Increased interest in supporting and helping the project manager
- Impact on the environment in which the project will be implemented
- Impact on how the project manager's performance will be measured
- The reporting of project progress to an oversight group

The centralized management of projects to ensure that the allocation of resources to projects is directed toward the projects that contribute the greatest value to organization goals is known as:
- Portfolio Project Management
- Project Office Management
- Project Management Optimization
- Project Priority Matrix Management
- Resource Allocation Optimization

Which of the following is responsible for the continued support of consistent application of selection criteria, standards, processes, training, and general assistance to project managers and continued improvement and use of best practices?
- Portfolio Project Management
- Project Office Management
- Project Management Optimization
- Project Priority Matrix Management
- Resource Allocation Optimization

Which of the following firms use project offices to coordinate projects and to ensure best practices being used to manage projects?
- Hewlett Packard
- International Business Machines
- Dell
- Both A & B
- All of the above are correct

Project Management Office functions typically include all of the following except:
- Create and maintain the internal project management information system
- Recruit and select project managers
- Train personnel in project management techniques
- Develop risk management programs
- All of these are typically included

Project Management Office functions typically include all of the following except:
- Establish standardized project planning and reporting methodologies
- Audit ongoing and recently completed projects
- Provide in-house project management consulting
- Select which projects to undertake
- All of these are typically included

Project offices are known to result in positive benefits such as:
- A bridge between senior management and project managers
- Support integration of all project management processes
- Training to support a higher level of project management maturity
- Both A & B
- All of these are correct

The in-depth review of individual projects at specific phases in the project life cycle is known as:
- Project Assessment Checkpoint Review
- Go/Kill Decision Review Methodology
- Phase Gate Methodology
- Stargate Review Methodology
- None of these

The original Stage-Gate model included all the following stages except:
- Preliminary investigation
- Detailed investigation
- Testing and validation
- Production and market launch
- All of these

The abridged, generic phase gated process includes how many Go/Kill decision points?
- 3
- 4
- 5
- 6
- 7

During which of the following phases gates would the question of "Does this project align with our strategic direction?" be answered?
- Proposal
- Screening and selection
- Implementation
- Progress
- Closure

During which of the following phases gates would the question of "What are the project's ROI and/or non-financial benefits " be answered?
- Proposal
- Screening
- Implementation
- Progress
- Closure

During which of the following phases gates would the question of "Are the resources needed identified and available" be answered?
- Proposal
- Screening and selection
- Implementation
- Progress
- Closure

During which of the following phases gates would the question of "Are time, costs, and scope performances within acceptable limits?" be answered?
- Proposal
- Screening and selection
- Implementation
- Progress evaluation
- Closure

Which of the following is not one of the growth levels in the Organization Project Maturity Model (OPM3)?
- Repeatable
- Defined
- Managed
- Expanded
- Optimized

The first appearance of standard approaches to managing projects including scope statements and WBS occurs in which of the following Maturity Model Levels?
- Ad Hoc Project Management
- Formal Application of Project Management
- Institutionalization of Project Management
- Management of Project Management System
- Optimization of Project Management System